Library

library

The Library is on the third floor of the Library/ICT Block of the College, and is housed in two large rooms.

Mission

The Library aims at building a comprehensive collection of all kinds of recorded communication, particularly in the College’s major disciplines; and putting in place an efficient and effective administrative system that will facilitate and optimize the use of the Library’s resources. The Library will also complement its resources through inter-library lending and document delivery at both national and international levels. Through the application of information technologies, it will also provide speedy access to collections and resources outside its boundaries with the view to helping students and faculty members keep up-to-date in their various disciplines; and to improve the capacity of local scientists and technologists in obtaining relevant vital information which will bring about a more effective transfer of technology into the country.

Objectives

  • To build up a comprehensive stock on its major subjects and related disciplines to support learning, teaching and research activities of the College. In this regard, the Library’s stock development efforts would be stepped up in order to ensure the building up of a balanced collection that will adequately support all the programmes of the College.
  • Provide adequate space for materials, users and staff, and ensure that potential users can be seated in comfort at any particular time.
  • Accelerate the application of information technology (IT) in the Library to improve services to users and contribute to the supply of information that will stimulate creativity and intellectual development among students and staff.
  • Embark upon effective cooperative and networking agreements with related institutions in and outside Ghana in order to increase access to other resources and enhance the delivery of documents and information to users.
  • Recruit adequate number of professional and supporting staff and to pursue a vigorous staff development policy to ensure efficient service delivery to users.

 Lending Library

The Lending Library is located in Room SF-002 on the third Floor.  It has a seating capacity for 120 readers.  The Lending Library stocks multiple copies of prescribed textbooks and other publications, which could be borrowed by users for reading outside the library premises. It handles the reservation of books, inter-library lending, user education, and provides assistance to readers.

The Lending Library is also responsible for the registration of users; all simple controlling routines intended to invite and encourage active consultation and usage of documents. This is administered through procedures that are adapted to the convenience of users as far as possible. It is inevitable that there must be some rules governing the borrowing of books if all individuals are to be served equitably.

Documents in the Library are organised according to the Library of Congress Classification (LC) Scheme, used by many University Libraries in the world. This is to enable library users find their way easily in the Library and facilitate the search and retrieval of documents held in stock.

Reprographic Services

The Library provides photocopying services to users at a subsidised rate.

Library Users

Students, lecturers and other members of staff of the College constitute users of the Library. Other users may be allowed to use the Library but are not permitted to borrow books.

Borrowing of Books

1.  Books at Lending Library

Students may borrow up to 2 books for 2 weeks renewable once only if not requested by another user. Books borrowed may be recalled after 7 days if circumstances of the Library demand.

Lecturers may borrow up to 6 books per semester, subject to recall after 4 weeks if circumstances of the Library so demand.

Part-time Lecturers may borrow up to 4 books per semester, subject to recall after 4 weeks if circumstances of the Library so demand.

Administrative staff may borrow up to 3 books for 2 weeks renewable once only if not requested by another user. Books borrowed may be recalled after 7 days if circumstances of the Library demand.

2.  Reservation of Books

A book which is on loan and which is required by another reader may be reserved on application to the Librarian in charge of the Lending Library. The reader would be notified when the book is available. Such a book will be kept for only 3 days. If it is not collected after the period, the book will be returned to the Library’s shelves.

Library Hours

Semester Time                                                   

Monday – Friday                    9.00 am – 5.00 pm

Saturday                                9.00 am – 12.00 pm

Examination Period

Monday – Friday                    9.00 am – 5.00 pm

Saturday                                9.00 am – 12.00 pm

General Rules and Regulations

1.   Bags, briefcases, hats, raincoats, umbrellas and other carriers, such as large handbags, are not allowed into the Library. They should be placed in pigeon holes provided at the entrance of the Library.

2.  Readers must submit any book(s) and materials they are carrying while leaving the Library for scrutiny at the Security Check Point.

3.   Silence should be maintained in the Library, and any behaviour likely to disturb or inconvenience other readers should be avoided.

4.   Books consulted should not be returned to the shelves. They should be left on the tables.

5.   No book may be removed from the Library unless a loan form has been duly completed and the book properly charged out at the Circulation Desk.

Care of Books

1.   Library users are expected to take very good care of materials in their possession.

2.   Readers must not write or mark any items from the collection, neither should they fold, cut nor damage any book. Any defect in or damage to a book should be reported to the library staff.

3.   Readers must not trace any picture from any book or material.

4.   Readers and borrowers will be held responsible for any damage to a book in their care and will be required to pay the appropriate cost of such damaged books.

5.   Borrowers should report at once the loss of any book, and if not found, the borrower shall pay for the assessed cost of the lost book.

6.   Eating, drinking and smoking are forbidden within the Library.

7.   The use of naked light, including candles, is not allowed in the Library.

8.   Items that could be harmful to the collection are not allowed into any part of the Library.

These include:

  • Food
  • Drink
  • Water (bottled or sachet)
  • Sweets, chewing gum
  • Bottles of ink
  • Cleaning liquids
  • Liquid medicine

Offences and Sanctions

The following shall constitute library offences:

  1. Failure to return Books on Date due: A member who commits this offence shall be liable to pay a fine of GH¢0.50 per day up to seven (7) days. Thereafter a fine of GH¢1.00 a day plus loss of borrowing rights will be imposed until the books are returned.

Final year students who fail to return all Library books to the Library three (3) days before the Second Semester final examination will be debarred from taking the examinations

  1. Failure to return books and other materials on demand (i.e. when a book is recalled): The member shall lose borrowing rights for one semester.
  2. Misplacement of Books: A member who reports the misplacement of a borrowed book will be given fourteen (14) days to look for it. During the period, he/she shall be liable to pay a fine of GH¢0.50 per day up to seven (7) days and a fine of GH¢1.00 per day thereafter.
  1. Loss of Books: A member who commits this offence shall be liable to pay twice the current price in Cedis plus servicing charges.
  1. Stealing of Books/Periodicals: A member who commits this offence shall be dismissed from the College.
  1. Mutilation of Books/Periodicals: A member who tears pages, sections and illustrations from Library books/materials shall be dismissed from the College.
  1. Writing or Underlining Sentences in Library Books: A member who commits this offence will pay the current price of the book in Cedis and will lose borrowing rights for two semesters.
  1. In the case of a lecturer who commits any of the above offences: A report will be made to the Principal and the Registrar for appropriate sanctions.
  2. With regard to the General Rules of the Library, flouting any of them could result in the Library imposing appropriate sanctions on the offender(s), including the suspension of the use of the Library.

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